What are the requirements to run for one of the ANAC Offices (President-Elect, Secretary, Treasurer or Board of Directors) or to serve on the Nominating Committee?
Nominating Committee Candidates:
- Nominees to the Nominating Committee must be current Active or Disabled Members in good standing and must meet criteria as specified in the ANAC Bylaws.
- Nominating Committee members do not travel to Board Meetings.. This committee meets by telephone conference call on a regular basis.
- No reimbursement is provided to Nominating Committee members to attend the Annual Conference. The Nominations Chair is offered a 50% reduced registration fee for the Conference. The candidate who received the most votes on the Nominations Committee is appointed as Nominating Committee Chair.
- Once the Call for Nominations is published, it is estimated that anywhere between 10-12 hours total over the course of the year. The nominations committee meets for two hours while at the Annual Conference and meets by conference calls that last less than one hour. Each member is expected to spend additional time soliciting candidates and encouraging members to vote.
Officers and Board of Director Nominees:
- Nominees to ANAC Offices, the Board of Directors, and Nominations Committee must be current Active or Disabled Members in good standing and must meet criteria as specified in the ANAC Bylaws. This criteria is as follows:
- Officers (President, President-elect, Secretary, and Treasurer) and Directors eligible to serve at the National level shall have been members at the National level for two years immediately prior to assuming office.
- The President-elect shall have served at least one term on the National ANAC Board of Directors or as an Association Committee Chair, Task Force leader, Editor, Interest Group leader and/or as a local Chapter President.
- The Secretary and Treasurer shall have served at least two years on the National ANAC Board of Directors; a national committee; task force, editorial board, or interest group; and/or in a local chapter as a member of the Board of Directors.
- Directors shall have served at least two years on ANAC committees, task forces, editorial boards, interest groups, and/or as a voting member of a local chapter Board of Directors.
What expenses am I responsible for covering for trips to Board Meetings and Conferences
- The ANAC Board of Directors (officers and board of directors only) are expected to attend four board meetings each year, as well as ANAC’s Annual Conference.
- BOD meeting dates and locations are planned one year in advance.
- Newly elected Board Members will be invited to attend a mandatory one-day Board Orientation which is normally held the morning of the day the Conference begins (typically on Thursday).
- For regularly scheduled Board Meetings throughout the year, all Executive Committee members (President, President-elect, Secretary, and Treasurer) are expected to arrive at the hotel site on Friday afternoon in anticipation of the Executive Committee meeting on Friday evening. The six Directors-at-Large are expected to arrive at the hotel site Friday evening in preparation for the Saturday Board Meeting, which begins at 8:00am and goes until about 5:00pm. The meetings resume on Sunday morning at 8:00am with the meeting ending at noon, if not earlier. Members are encouraged to not arrange return flights home any earlier than 4pm on Sunday.
- In general, air travel, ground transportation, lodging and meals are covered by the organization.
- For questions about reimbursable expenses, please contact the National Office for further information.
What is the “usual” time commitment for ANAC Officers and Board Members?
Each officer and member of the Board of Directors will be assigned to serve as liaison to one of ANAC’s Committees. Depending on which committee you are assigned to, the time requirements will vary. Some committees meet by telephone conference up to 8 times or more each year. Other committees may only require a quarterly telephone conference. In addition, the ANAC President may assign special projects to officers and members of the Board.
It is also likely that ANAC business may require teleconferencing with the full Board in between regularly scheduled Board Meetings. There is also an expectation that officers and board members will spend time reading and responding to personal email, participate in special projects, prepare reports for upcoming meetings, reading and reviewing board reports, editing and reviewing ANAC position statements, reviewing board minutes, and reviewing board packets prior to board meetings.
An average estimate would be that an ANAC Officer or Board Member could spend anywhere between 5-20 hours each month working on ANAC business.
As an elected officer or member of the Board of Directors, what are my responsibilities at ANAC’s Annual Conference?
This is a very good and important question. Officers and Board members are expected to attend ANAC’s Annual Conference.
- The National Leadership Council (which includes all Committee Chairs, as well as both incoming and outgoing members of the Board meet for lunch on Thursday, the first day of Conference.
- Most committees meet on Thursday afternoon. As the liaison to one of ANAC’s committees, it is expected that you will attend your committee’s meeting.
- The Chapters Leadership Workshop also meets for an extended period of time on Thursday. There will be a specific time set for the members of the Board to be introduced and meet the many national chapter leaders.
- Obviously, the Opening Ceremony, Awards Dinner, The Gala, the Conference Keynote, and the Plenary Speaker Sessions are events that you will want to participate in.
- You will also be asked to attend the combined incoming/outgoing Board of Directors dinner that is held sometime during the Annual Conference. This occasion provides an opportunity to network and become better acquainted with other members of the Board.
- On Saturday afternoon, the Annual Business Meeting takes place. As a newly elected member of the Board, you will be officially installed as an ANAC Officer or Board Member.
- The new ANAC Board of Directors holds a short business meeting sometime after the Installation of Officers and before the close of the Conference.
What expenses am I responsible for at the Annual Conference?
- As a new member of the Board, you will be responsible for your own Conference Registration. Complimentary registration is provided to continuing and off-going Board members. You don’t officially become a Board Member until your installation on Saturday of Conference.
- ANAC shall reimburse roundtrip air transportation to the Annual Conference for all current and incoming Board members, in exchange for work preceding and/or during the conference.
- ANAC shall reimburse a two (2) day food per diem and two (2) hotel nights for outgoing and incoming Board members.
- Continuing Board Members (this will be you after your first year) will receive a three (3) day food per diem, three (3) hotel nights, and complimentary conference registration.
What and when is the ANAC Board of Directors Orientation?
The newly elected officers and members of the ANAC Board of Directors will be invited to a power-packed orientation the morning of the Opening of Conference (typically Thursday morning). This Orientation will include topics such as ANAC’s Organizational structure, the workings of the National Office, ANAC Bylaws, the ANAC Organization Manual, E-Mail voting procedures, Position Statements, Financial Reporting, Committee Structures, and a whole lot more.
It is also at this gathering that “official” Board Photos will be taken for the ANAC Website.
I have heard the statement that ANAC is a 100% giving Board. Can you tell me what this means and what can I expect as far as “giving?”
ANAC initiated an Annual Fund in 2004 to give members the opportunity to support ANAC’s core programs and services. Board participation in the Annual Fund helps build a strong financial base for the organization and sends the message that the ANAC core family is strongly committed to its mission. In this way, the Board is able to leverage support from others. For these reasons, all Board members are expected to participate in the Annual Fund at a level of $500 each year.
Is it necessary that I be ACRN or AACRN Certified before being allowed to be nominated to the Board?
No, ACRN or AACRN certification is not a requirement to hold office or to serve on the ANAC Board of Directors. However, Certification as an
ACRN or AACRN serves to enhance your professional recognition as an expert in the field of HIV/AIDS by your colleagues and those infected and affected by HIV.
Can an LPN serve as an Officer or Board Member?
Yes, as long as the LPN is an active or disabled ANAC member in Good Standing. There are of course, specific requirements for each of the officers and board members, which are addressed in the first question of this FAQ.